Introduction
The Flare Project is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect, use, maintain, protect, and disclose your personal information in accordance with relevant data protection laws.

Information we collect
We may collect and process the following categories of personal information:

• Personal Identification Information: Name, age, date of birth.
• Contact Information: Email address, telephone number, postal address.
• Sensitive Personal Information:
  • Characteristics: Gender, nationality, ethnicity, language preferences.
  • Additional Needs: Information on special educational needs, disabilities, or accommodations.
  • Offending: Information regarding offending and gang affiliation, where applicable.
  • Health and Medical Information: Health-related information necessary for participation.
  • Emergency Contact Details: Names, relationship, and contact information of emergency contacts.

How We Use Your Information 
Your personal information is used to:

• Provide, maintain, and improve our services.
• Personalise and expand our offerings.
• Analyse usage of our services.
• Communicate with you for service-related purposes.
• Process donations and manage volunteer activities.
• Ensure the safety and suitability of participants in our programs.

Sharing Your Information 
We do not sell, trade, or rent personal identification information to others. Generic aggregated information may be shared. We may use third-party services for operational purposes, under strict confidentiality terms.

Security 
We implement a variety of measures to safeguard your personal information, prioritizing its security against unauthorized access or disclosure.

Your Rights 
You have rights to access, correct, erase, object to processing, and request data portability of your personal information. For sensitive personal information, you have additional rights, including withdrawing consent for its processing.

Changes to This Privacy Notice 
This notice may be updated periodically. We encourage you to review it regularly for any changes.

Contact Us 
For questions or concerns regarding this privacy notice or your personal information, please contact us at admin@theflareproject.co.uk

Purpose and Legal Basis for Processing Sensitive Personal Information

• Based on explicit consent, legal obligations, and the necessity to protect vital interests.
• Processed for inclusivity in educational programs, safety, and legal compliance.

Sharing and Security of Sensitive Personal Information
Access to sensitive information is strictly controlled. It's protected with the highest confidentiality and security standards, ensuring prevention against unauthorised processing or loss.

This privacy notice was last updated on 03/02/2024